OpenPro, Inc. Web based ERP systems EDI software 856 advance ship notice
OpenPro Electronic Data Interchange (EDI)
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information Here regarding the OpenPro Software
856 Advance Ship Notice
EDI 856 Advanced Ship Notice (ASN) Defined
The EDI 856 Advanced Ship Notice (ASN) is just
shipping notification that is sent electronically instead of calling or faxing
your customer and saying "Order 1099 is on its way, we shipped everything
on the order... here is the tracking information". The electronic file
format the document is sent in is called EDI - which stands for Electronic Data
Interchange. The purpose of EDI is to cut down on the cost and errors
associated with manual keying of data. For example, your customer needs
some of your products so they send you an 850 PO which says "this is what I
need and where I want it shipped". You receive the PO and send back a
997 Acknowledgement saying "I got the PO". You then fulfill the
order and send a 810 Invoice saying "we shipped these items and here is the
final price - please pay us within 10 days". If you are fully
integrated with EDI, all of this happens electronically with only one or two
checks by a human (and no keying of data).
One of the reasons EDI is used (en lieu of other electronic formats) is that it
is a very well documented file format. There are standards committees, which
include experts in the fields of electronic commerce, that define and publish
formal standards on the EDI document formats and communication protocols (how
the documents are sent and received). The two recognized standards for EDI are
ANSI X.12 (ANSI X12) and UN/EDIFACT. The UN/EDIFACT is an international standard
that will most likely be adopted by US companies.
An EDI document is called a "Transaction
Set" in ASNI X.12, and is called a "Message" in UN/EDIFACT.
EDI documents are sent electronically (instead
of via fax or mail). Part of the EDI document serves as the envelop, which
states who the sender and recipient of the document is. The sender and
recipient are called "Trading Partners", because they
"trade" electronic documents.
Each EDI document is broken into logic groups of data called Segments. Each
Segment is made up of one or more Data Elements. A Data Element is just a field
of data (like Address1, City, State, PO Number, Order Total, etc).
Since the EDI standards for each document are very extensive, it is unlikely
that a company will use all of the Segments and Data Elements that could make up
the document. In general, a company should use as few Segments and Data Elements
as needed to accomplish their business goals. For this reason, most companies
that require their vendors to use EDI have very specific Mapping Documents. A
Mapping Document is a fancy way of saying - this is exactly how we use the 856
ASN document. Here are the groups of data (Segments) we need, and here are the
specific fields of data (Elements) we need. Companies also defines the Usage of
each field of data / Element. The Usage tells you exactly what they use that
field for and what the acceptable values are.
Electronic Data Interchange, can be established by the conventional ansi x25
method using a value added network.
OpenPro is designed with Electronic Data Interchange in mind.
OpenPro also has XML layouts for importing and exporting data to other
systems. OpenPro ERP Software can interface to each
trading partner and send OpenPro xml formatted data.
| OpenPro
EDI
Solution - Simple and Affordable |
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Our
EDI solution is a simple way for small and medium sized
suppliers to process EDI transactions. Our EDI services are
affordable and turn-key, which means you don’t have to know
anything about EDI or how it works. All you need is Internet
access and email.
Our web-based solution allows you to trade EDI documents / files
including the ability to:
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| Advantages
of Our EDI Offering |
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The
OpenPro EDI Pipeline can serve as a stand-alone solution to meet
the trading partner requirements, or can be a single interface
to trade EDI documents with all of your customers. The
following is a list of known
trading partners that use EDI. Our system can
streamline your EDI communications with any of these partners.
The advantages of using our system include
- Plain English view of
documents (purchase orders, invoices, etc)
- Web-based system allows you
to access it from any computer
- No software installation
required
- No additional staff required
- No technical skills required
- We handle all setup and
technical interaction with your trading partners
font
- We train you on the web-based control panel
- We handle all of the technical stuff to set it up and keep
it running
- We can provide electronic files that import into your
software systems
- We speak English, and we answer the phone when you call us
- You can stop stressing about EDI and focus on growing your
business
- You gain our technology and experienced support staff for a
fraction of the price of one employee
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| Details
of Our EDI Offering |
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The
OpenPro EDI Pipeline solution for trading partners
includes
access to a web-based, password protected control panel that
allows you to view and manage all aspects of document trading. The
web-based Control Panel includes the following features:
Communication Manager
The communication manager is an
easy to understand interface that allows you to see every EDI file
/ document sent to and received from trading partners. The files
can be viewed in a plain English printable format, or in the raw
EDI format. The following components are include with the
communication manager.
- Inbox
– showing all pending inbound documents (i.e. 850 Purchase
Orders and 997 Functional Acknowledgements).
- Received Log
– a historical log of all inbound documents already
processed.
- Outbox
– showing all pending outbound documents (i.e. 810 Invoices,
856 Advance Ship Notices, 855 Purchase Order Acknowledgements,
and 997 Functional Acknowledgments)
- Sent Log
– a historical log of all outbound documents already
processed.
- Deleted Log
– A log of all pending documents that were deleted before
being processed
Order Log
The Order Log is an alternative
way to view of all documents related to a single inbound Purchase
Order. When the 850 Purchase Order is received from trading
partners, it is set up in the Order Log. In addition, all of the
corresponding documents associated with the Purchase Order (i.e.
the 810 Invoice, the 997 Functional Acknowledgements, etc) are
tied to it for easy access.
How You Get Purchase Orders
Once the 850 Purchase Order is
received by the EDI Pipeline system, it is converted into a plain
English (readable) format that you can view and print. The plain
English format is available in any of the following ways:
- Via Email
– automatically sent to you email address(es)
- Via Your Control
Panel
– log in a view it at any
time
- Via Fax
– automatically sent to your fax number
In addition, the Purchase Order
can be converted into an electronic file that can be imported into
any industry standard or unique electronic format.
Import into Your Software
Programs
The EDI Pipeline solution can
optionally include a method to electronically import trading
partner Purchase
Orders into your financial / inventory software (or any other
software system), eliminating the need to manually key in the
order data. The Purchase Order is received by the EDI Pipeline
system, translated into the specific format your software needs,
and sent to your office to import. The file can be sent via any
method desired; the most popular being via email or FTP (to a
specific server location).
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| What
Are the Next Steps? |
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While
you are investigating OpenPro….
- Call
OpenPro today, we
will discuss your EDI needs and
provide specific pricing (no obligation to you)
- We show you a demo of how the
EDI works with a complete ERP package
If you decide to use our
solution…
- We contact trading partner
directly
and work out all of the details
- We set up your EDI
system
- You take orders and send
invoices via EDI – hassle and worry free
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OpenPro, Incorporated ©
10061 Talbert Avenue #200
Fountain Valley, California 92708 USA
Phone: (714) 378-4600 Fax: (714) 964-1491
Request
information Here regarding the OpenPro Software
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