Streamline Accounts Receivables, Customer Related Tasks to Save Time and Cut Costs

Because all OpenPro systems are fully web based, data is available everywhere.

OpenPro web based Accounts Receivable module helps you save time, reduce administrative costs and gain better control over your business processes by automating a wide range of customer sales order related tasks. It is a key component of OpenPro, a highly reliable, robust and integrated series of business applications that delivers a flexible, scalable and full featured total e-business management solution.

With a variety of features and options built in to Openpro, the Accounts Receivable module lets you specify customer management procedures and processes to best suit the needs of your organization. The system makes it simple to enter a default general ledger account to the customer class, or to a batch and track sales and credits by department or location. You can also fulfill specific customer requirements quickly and easily by assigning a default accounts, tax information, payment terms, shipping terms, and tax codes to each customer. OpenPro has integrated document imaging built in to give you the information you need immediatly.

In addition to providing maximum flexibility, the system gives you fast, easy access to the information you need for day-to-day tasks and period-end processing, including vendor statistics, aging and transaction information.

Accounts Receivable simplifies customer billing entry by automatically calculating sales taxes, discounts and due dates, as well as by defaulting general ledger accounts, payment terms and tax information. Because you can set up recurring invocies, you will save time and maximize productivity by eliminating duplicate work each month. Simplified period-end processing can further improve your productivity.


Reporting Features

• Maintain custom form layouts for printed forms used throughout all OpenPro.
  
• Tailor Accounts Receivable forms to your organizations design requirements.
  
• Export all report data to an external file. Data types supported include ASCII
• text, delimited, Excel, Lotus 1-2-3, HTML, RTF or Microsoft Word.
  
• Output any report to the screen, a printer or a variety of file formats.
  
• Create customized, presentation-quality reports through OpenPro Business Intelligence.
• Executive Desktop graphs and forms and Crystal Reports software integration.
  
• Reports
  
• Aged Receivables
  
• Sales and Credits Activity
  
• Customer Payment Activity
  
• Sales Tax
  
• Invoice History
  
• Customer Purchase Analysis
  
• AR Analysis
  
• Cash projections and requirements
  
• Customer Tax Activity
  
• Customer Tax History
  
• AR Trial Balance

  
  

• Customize customer management tasks to match your business requirements.
  
• Define an unlimited number of companies with different vendors and processing
• options.
  
• Post transactions in detail or summary to the general ledger.
  
• Maintain an audit log.
  
• Customize batch, journal and transaction IDs for vouchers, memos and payments.
  
• Establish up to ten user-defined aging categories.
  
• Produce unlimited custom fields for vendors.

  
  

• Customer Management
  
• Tailor customer management options by assigning various default items to each customer.
  
• Assign defaults for general ledger account, item, tax type, payment terms,
• bank account, currency, and tax codes.
  
• Define a payment method for each customer.
  
• Designate user-defined tolerance codes for invoices order matching.
  
• Generate unlimited number of customer statement formats.
  
• Create an easy-to-follow audit trail while preventing duplicate invoice processing
  
• commision processing for sales people.
• State and Federal tax reporting
• VAT tax reporting
• Customer credit limit processing, holding, and release of orders
  

Invoice and Memo Processing
Simplify Sales Order and Invoice entry and eliminate duplication by creating recurring invoices with user-defined processing cycles.

• Process invoices and sales orders  on-line real-time.
  
• Excel import for many entry processes
  
• Assign a reference code for each invoice line.
  
• Hold any batch to prevent posting.
  

• Process payments by bank account and payment method.
  
• Select customer invoices for payment based on a variety of criteria.
  
• View and edit cash receipts selections.
  
• Monitor the available cash balance.
  
• Partially pay invoices.
  
• Record manually written payments.
  
• Enter a prepaid invoice.
  
• Automatically apply a prepaid invoice when the invoice is posted.
  

• Enter invoices in a customers natural currency.
  
• Issue cash receipts in any currency.
  
• Modify the settlement amount of an invoice using an exchange rate override.
  
• Recognize and post realized gains and losses when paying an invoice.
  
• Perform cross-rate derivation.
  

• Specify reports to print automatically at period end.
  
• Purge data at any time or as part of the period-end process.
  
• Post to current and future periods.
  
• Generate audit registers, reconciling your accounts receivable with the AR Trial Balance report.
  
• Retain multi-year history of invoices and payment data for year-to-year comparisons, trends and analyses.
  

• Set up specific security groups, thus limiting access to a defined group of
• users.
  
• Establish access permissions such as display only, excluded,
• add/change/delete, or supervisory.
  

• Use the systems extensive drill-down and drill-around capabilities to view
• all customer activities such as invoices, sales orders, debit and credit memos, and payments.
  
• Create user-defined ad hoc queries by establishing a variety of selection
• criteria for customer inquiry and analysis.
  
• Drill down and view invoice and payment information, customer statistics, aging
• information and the latest transactions.
  

Customer File: An unlimited number of customer records can be maintained. Each customer is identified by a 15 digit alphanumeric code. In addition to the usual customer number, name and address, the file contains last payment amount and date, and discount and account balance information. When a customer discount is entered on the customer master record, it is automatically calculated when sales are recorded. Customer pricing information is also entered on the customer master record.

Sales Transactions: Accounts Receivable allows interactive entry, editing and posting of sales and credit memos. Sales are recorded by entering an invoice. Each invoice is given a number and tied to a customer. The due dates for the charges and prompt payment discounts appear on the printed customer invoice. Item codes are entered with the quantity sold. The description and unit price appear as entered into the data file. Both of these can be overridden when necessary. There is no limit to the number of items that can be included in a single invoice. When Order Entry is used for invoicing, there is no need to re-enter invoices in Accounts Receivable. Invoices are automatically recorded from the Order Entry module.

Invoices: Accounts Receivable prints invoices and customer statements.

Payments: An invoice is held open until the payment is applied against it. In this way it is easy to track payment history and keep any disputed charges visible. When recording customer payments, all of the outstanding invoices are displayed. The amounts received are then applied to the appropriate invoices. Accounts Receivable also can code miscellaneous checks or cash directly to the appropriate General Ledger account.

Bank Deposits: All cash transactions entered individually can be grouped to match deposits made to the bank. The bank deposit entries are used in preparing the bank reconciliation report in the Accounts Payable modules.

Reports: The Accounts Receivable aging report may be printed on request for all or selected customers. Other reports are available which list both invoice amount and payments, inventory items, fee schedule being used, and selected cash receipts by customer.

Accounts Receivable Features:

• Direct interface with General Ledger.
• Maintain and monitor aging and discounts.
• Active/Inactive status of customers.
• Allow cash application across companies.
• Date and time stamp notes on customers and transactions.
• Drill down to the original document.
• Multi-currency.
• Send document by fax, email, printer.
• Audit trial reporting.
• E-commerce credit card processing.
• Timely information improves cash flow and reduces bad debt losses.
• Detailed and summary aged listing.
• Reprint invoices, that can be emailed, printed or faxed from the system.
• Customer statements with many different formats.
• Reseller tax id collection.
• Unlimited payment terms.
• Unlimited customer ship to addresses.
• Open items, terms, rebates and commission processing.
• Multi-level tier commission available.
• Integrates with Order entry and Job costing.
• Time billing is supported.