OpenPro ERP Software, General Ledger Overview features and functions

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Flexible and Easy to Implement
The adaptable design of the OpenPro General Ledger module allows you to use your current chart of accounts or create a new chart of account structure from over a dozen industry-specific selections, making implementation quick and easy. The General Ledger uses our exclusive dual grid entry for quick, efficient and accurate data entry. The grid entry format allows you to easily customize the data entry screens. Once you have created a transaction, selecting to delete a row, move a row up or down, or change a value is easy- you can also use the built-in calculator to easily modify it. You can even reset a row or all rows by using the reset feature.

Valuable Business Insights
The ease of use combined with the powerful attributes of the General Ledger module streamline all bookkeeping and accounting transactions, and the resulting reports provide important business insights. OpenPro General Ledger offers virtually unlimited financial reporting capabilities. In addition to the standard General Ledger reports, OpenPro provide the ability to create financial statements such as Income Statements, Cash Flow Statement, Balance Sheet and Trend reports. All financial reports are created and modified through an easy-to-use report forms so you can simply select formatting options to create a report specific to your business needs. Gaining quick and accurate insight into your business is critical to maintain your competitive edge. OpenPro General Ledger provides a key method for you to stay on top of your financial information.

GENERAL LEDGER FEATURES:

• Flexible Chart of Account Structure - Create an account structure to fit your business needs with up to 64 characters and 10 segments. Or choose from  industry-specific charts of accounts.
• Account Status - Each GL account can be assigned a status, include  active, inactive or deleted. Inactive or deleted statuses cannot be posted to account(s).
• Start/End Dates - Assign starting and ending dates to main or sub-accounts to maintain additional control over your chart of account structure.
• General Journal Entry - Create recurring batches in General Journal Entry and Transaction Journal Entry for more control over postings to your general ledger.
• Flexible Accounting Periods - Provides up to 13 user-defined accounting periods in each fiscal year. You can specify ending dates for each period. Maintain non-financial information such as head count, square footage, unit sales and inventory quantity. Include non-financial information on custom financial reports.
• Transaction Detail Drill Down - Display detailed transactions for an account at any time, and search for transactions by period, source journal inquiry or comment.
• Multi-Year History Retention - Retain unlimited number of  years of transaction history and/or period summary history. Post to an unlimited number of future fiscal years, or reopen a past year and specify the fiscal year to be used for printing general ledger reports.
• Non-Financial Accounts - Maintain non-financial information such as head count, square footage, unit sales and inventory quantity. Include non-financial information on financial reports, and in allocation calculations.
• Allocation Entries - Automatically post an amount from a single-source account to multiple destination accounts. Calculate the amount to be posted to each of the destination accounts based on a percentage allocation, a quantity, such as headcount or square footage, or based on a value from another destination account.
• Financial Statements - Income Statements, Balance Sheet Statements, Cash Flow Statements and trend reports can be produced automatically with the easy-to-use financial reporting wizard. Include actual budget, budget variance and prior-year information on standard period-to-date and year-to-date income statements. Select the type of data to be printed for each column. Round dollar amounts, print dollar signs, add, delete or copy footnotes are just a few of the options for formatting financial statements. Supports values up to $9,999,999,999,999.99.
• FRx Desktop - Build General Ledger lists automatically and pull your accounting data directly from the application by linking with Microsoft FRx Desktop. Take advantage of advanced financial reporting and flexible customization capabilities.
• Account Masterfile Audit - Audit changes, deletions or additions to the account masterfile using the Account Masterfile Audit report.
• Delete Accounts/Change Accounts - Easily delete or change account numbers without having to manually renumber each entry.
• Budgets - Maintain an unlimited number of budgets. Edit multiple budgets and accounts simultaneously.
• One Step Bank Transfers - When integrated with the Bank Reconciliation module, transfer funds between banks in one, easy transaction journal entry.

OpenPro's open source erp system provides accounting software for manufacturing companies of all sizes. Because of OpenPro's modular design, manufacturers can select the modules that meet their needs today, with the confidence that you can new capabilities at any time. OpenPro modules are: financials, manufacturing, distribution, customer relation management, and e-commerce. The financial module includes all the capabilities required for manufacturing company accounting:

• General ledger 
• Job cost
• Accounts Payable
• Accounts Receivable
• Check reconciliation
• Fixedassets
• Purchase Order Management
  
• Payroll Human Resource Management
• Budgets
• 
  For small manufacturers who simply need a complete business financial solution, OpenPro's software can be used as a
  
•  Complete standalone manufacturing accounting system, including general ledger, job cost, AP and AR, check reconciliation, fixed assets, payroll HRS, budgets.
• An executive dashboard plus a broad range of reports provides decision-making information
  

Because all OpenPro systems are fully web based, data is available everywhere.

OpenPro web based General Ledger is a key component of OpenPro Financials. Fully integrated with OpenPro ERP system, it is a flexible

Because OpenPro is fully web based, data is accessed everywhere.

OpenPro web based Financials helps you save time, reduce administrative costs and gain better control over your business by automating a wide range of accounting related tasks. It is a highly reliable and integrated series of business applications that delivers a flexible, scalable and full featured total management solution.

Financials also meets US-FASB, IASB, IFRS, and SOX compliant as well as meeting GASB requirement. It can handle government accounting standards as well as non profit.

OpenPro Financials has a variety of features and options built in. Financials is a fully integrated system with OpenPro Distribution, CRM, Manufacturing, and E-commerce. It can also work as a stand-alone module. OpenPro is ideal for companies standardizing on web-based technologies, OpenPro is a cost-effective, easy to implement business software solution that delivers internet-ready accounting and business management capabilities to your business.

Financials is a full service module, flexible enough to handle multiple companies in various ways. In addition to providing maximum flexibility, the financial system gives you fast, easy access to the information you need for day-to-day tasks and period-end processing.

OpenPro financials module includes Job Cost, Executive Desktop, General Ledger, Budgets, Fixed Assets, Accounts Receivable, Check Reconciliation, Accounts Payable, and Payroll/Human Resources.

Other Features:

Reporting

• Maintain custom form layouts for printed forms used throughout all OpenPro.
• Export all report data to an external file. Data types supported include ASCII text, delimited, Excel, Lotus 1-2-3, HTML, RTF or Microsoft Word.
• Output any report to the screen, a printer or a variety of file formats.
• Create customized, presentation-quality reports through OpenPro Executive Desktop and Crystal Reports software.
• Consolidated or separate financial statements available as well as reporting prior years.

Application Features

• General Ledger is the heart of the accounting system. The chart of accounts and a companies statements are maintained in the general ledger. Because of the flexibility of the OpenPro general ledger application, it can be used by any business.
• Run reports for all prior years, complete drill down to data entry screens with security and who processed the transaction.
• Accounts Payable/Receivable: Manage your vendors and customers. Flexible enough to meet any business while still being able to streamline, saving time and cutting costs.
• Check Reconciliation: Keep track of all your deposits and payments with easy to use balancing system.
• Fixed Assets: Record company assets and automatically calculates depreciation expense. Supports several methods of depreciation and automatically posts expense.
• Payroll/HR: Maintain your employees records electronically. With 128 bit encryption it is secure enough to keep your most sensitive document. Payroll supports a variety of special functions ranging from calculating payroll checks with individual deductions to maintaining information required for state and federal reports.
• Job Cost/Project Management: Provide management the information you need to quickly identify project costs, which are out of line with budget estimates and requirements.
• Budgets: Keep track of what you are spending, compare budget and actual amounts.
• Executive Desktop: Create graphic reports of company status from budget charts to manufacturing work order. Executive Desktop allows you to create specific graphs for each user types.

 Security

Enjoy peace of mind, knowing that your sensitive accounts payable records are safe from unauthorized access.

• Set up specific security groups, thus limiting access to a defined group of users.
• Establish access permissions such as display only, excluded, add/change/delete, or supervisory.

OpenPro System Wide Features

Since 1998, OpenPro was the first fully web based ERP solution on the market.  OpenPro product uses Open Source LAMP Technology as a based product and has advanced AJAX controls to easily customize and change system features.

OpenPro has a built in PHP Report writer and also works with several external report writers on the market. OpenPro includes Business work flow and Business Intelligence for giving status of each one of its 30+ modules.  All modules include built-in document imaging. All the modules are multi-currency and multi-language capable.  OpenPro is in nine languages including English, Spanish, French, Italian, German, Arabic, Chinese, Japanese and Portuguese.  OpenPro also is designed to handle US and International VAT taxes.  OpenPro has over 75 distributors and over 200 developers around the world. 

OpenPro is designed to work with a wide range of industries, including Professional Services, Banking and Accounting, Financial markets, Government and Non-profit (Federal, Local and State governments, School administration, Central Government, Safety and Security, Social Services, E-government), Healthcare and life sciences (Product Lifecycle Management PLM Planning and Implementation, Engineering and analysis, manufacturing, PDM), Insurance, Retail, Telecommunications, E Commerce and web management, Manufacturing (Production operations, ERP Planning), Fabrication and assembly, Media and Entertainment, Customer Service (CRM), Leads management, Warranty and service,  Supply Chain Distribution, and wholesale distribution.

OpenPro has three major deployment methods, Software as a Service (SAAS) where you get started using OpenPro in one day, pay a low monthly fee for the application, Easy ERP solution for SMB market and Enterprise solution to run on your own servers. 

OpenPro is a very powerful web based solution designed to run on most any client platform, by using your existing web browser (zero foot print).

OpenPro, Incorporated
10061 Talbert Avenue #200
Fountain Valley, California 92708 USA
Phone: (714) 378-4600 Fax: (714) 964-1491

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