The Job Costing module tracks all costs related to a specific job or project. The Job Costing module provides management the
information you need to quickly identify project costs which are out of line with budget estimates and requirements.

Powerful management reporting, detailed accounting capabilities, flexibility and control best describe the OpenPro Job Costing Project Management module. This module is specifically developed for general contractors, subcontractors, architects and engineers in construction and project-oriented industries. In today’s competitive market, with profit margins getting tighter, the Job Cost module is an essential management tool for keeping a close eye on job profitability.

Job Cost gives you the ability to track cost and revenue information down to fine detail for every job (project). Powerful sub-modules including Project Estimating, Billing, and Time and Materials Invoicing are built in to streamline the entire process. Know where your bid proposals and projects stand with up-to-the-minute status reports.

Project estimating allows you to calculate estimated costs in preparation for a proposal. Maintain a masterfile of standard material and labor costs upon which you can base estimates. After a proposal is accepted, you can easily transfer estimate information to establish budgets for the new job. Once in progress, analyze actual to budget costs, allowing adjustments to maintain profitability throughout the job. Whether you invoice on a completed contract or a percentage of completion, Job Cost will handle all billing requirements.

The Job Cost module can integrate with Accounts Receivable, Accounts Payable, Payroll, Inventory Management, Purchase Order and General Ledger to ensure your ability to share common information required in an efficient job cost system. And adding Business Alerts can keep your staff on top of daily changes in the business. Controlling costs is key to success. Don’t start a job without OpenPro Job Costing Project Management module.

FEATURES:

• Flexible Job Numbering - Up to seven characters may be used to designate a job. Large jobs may be broken into “sub-jobs.”


• Flexible Cost Codes - Phases, steps or other categories may be designated using up to nine characters in three segments.


• Flexible Cost Types - Each cost code may be detailed with up to 12 user-defined cost types, such as labor, overhead, materials, etc.


• Overhead and Burden Allocation - Overhead costs are automatically allocated to the job based upon the percentage of work in process. Overhead may be applied on a daily or monthly basis. Burden allocation is the indirect cost associated with labor expenses (i.e., union contributions or employer’s tax) which are difficult to allocate to a specific job. Burden is calculated as a percentage of direct wages or on a cost-per-hour basis.


• Work-in-Process Accounting - Use when all expenses related to jobs still in progress are posted to a work-in-process asset account in the General Ledger module. When a job is completed, the total unbilled cost for the job is relieved from work-inprocess and posted to the cost-of-goods-sold account.


• Percentage Completion or Completed Contract - Either of these accounting methods may be used for each job. Percentage completion will recognize the revenue and cost of sale at the time a job is billed. With a completed contract, the revenue and cost of sales are not recognized until the job has been completed.


• Time and Materials Invoices - Invoices may be printed with cost detail information on standard or user-defined custom invoice forms. Billing amounts may be based upon the price per unit or the markup over cost. Invoices may be printed in batch form or individually. Invoices for fixed contract jobs may also be printed.


• Estimates for Proposals and Bids - Estimate information may be entered for bids using information from the estimate pricing files. You may establish templates to use for new estimates. When a contract has been accepted, the estimate information may be transferred to the new job to establish budgets. Estimates may be printed in detail or summary form.


• Contract and Subcontract History - Contract information is retained to show the original contract amounts and any change orders. Change orders may also be tracked for each subcontract established for a job.


• Job Transaction Detail Report - Transaction detail is provided for all postings for each job. The detail information may be retained for the life of the job or summarized on a monthly basis.


• Subcontractor Analysis Report - Contract and cost detail is printed by vendor. A detailed transaction history of cost postings (by invoice number) and payments (by check number) may also be included. Lien amounts and release dates may be traced for each subcontractor.


• Accounts Receivable Integration - Invoices may be entered, printed and updated to Accounts Receivable. Retention may be tracked for each customer.


• Accounts Payable and Purchase Order Integration - Invoices may be expensed directly to jobs. Retention may be tracked for each vendor. Job cost information may be entered for open purchase orders. Receipt of goods and invoices allow for direct entry of job numbers and cost codes.


• Payroll and Timecard Integration - Wages may be expensed directly to jobs. Labor expenses may be posted in detail by employee or summarized by pay period. Burden may be calculated and applied to labor costs. When the Timecard module is used, labor may be posted daily to Job Cost and weekly to Payroll. Timecard also prints a Certified Payroll report.


• Inventory Management Integration - Direct costs associated with materials allocated to a job may be posted directly for any issue transactions entered through transaction entry.


• Job Field Report Entry - Percentage completion and units (quantity) information may be entered for a job. The Job Field Report Worksheet may be printed and used to gather information in the field.

Flexible Job and Activity Codes: Each job can have an unlimited number of tasks or activities related to it.

Budget Comparison: The Job Costing module monitors each job's activities, comparing the actual and budgeted figures in terms of units (labor hours) and dollars.

Interaction with other Modules: The system allows interactive entry, editing and posting. The General Ledger work-in-process account is updated as costs are accumulated and costs and inventory status are thereby reflected in the financial statements.

Reports: The Job Costing module creates a variety of reports including a listing of all or selected jobs, work-in-process journal, and cost and budget reports.

Existing jobs with budgeted and actual, labor, material, and overhead rates can be used in structuring new projects and providing comparative information to determine appropriate pricing.

OpenPro System Wide Features include
Since 1998, OpenPro was the first fully web based ERP solution on the market. OpenPro product uses Open Source LAMP Technology as a based product and has advanced AJAX controls to easily customize and change system features.

OpenPro has a built in PHP Report writer and also works with several external report writers on the market. OpenPro includes Business work flow and Business Intelligence for giving status of each one of its 30+ modules. All modules include built-in document imaging. All the modules are multi-currency and multi-language capable. OpenPro is in nine languages including English, Spanish, French, Italian, German, Arabic, Chinese, Japanese and Portuguese. OpenPro also is designed to handle US and International VAT taxes. OpenPro has over 75 distributors and over 200 developers around the world.

OpenPro is designed to work with a wide range of industries, including Professional Services, Banking and Accounting, Financial markets, Government and Non-profit (Federal, Local and State governments, School administration, Central Government, Safety and Security, Social Services, E-government), Healthcare and life sciences (Product Lifecycle Management PLM Planning and Implementation, Engineering and analysis, manufacturing, PDM), Insurance, Retail, Telecommunications, E Commerce and web management, Manufacturing (Production operations, ERP Planning), Fabrication and assembly, Media and Entertainment, Customer Service (CRM), Leads management, Warranty and service, Supply Chain Distribution, and wholesale distribution.

OpenPro has three major deployment methods, Software as a Service (SAAS) where you get started using OpenPro in one day, pay a low monthly fee for the application, Easy ERP solution for SMB market and Enterprise solution to run on your own servers.
OpenPro is a very powerful web based solution designed to run on most any client platform, by using your existing web browser (zero foot print).
OpenPro back end server can run on most any server, from Apple Macintosh, Linux, Unix, Windows servers to IBM Mainframe server. The product can also run using any SQL server like MySQL, MSSQL, IBM DB2 or Oracle.